Forward Advantage has been performing MEDITECH conversions since 2010. To date, we have completed more than 200 projects (converting over 2 billion files from dozens of systems). Additionally, Forward Advantage’s Find-It solution was co-developed with MEDITECH to provide optical character recognition for MEDITECH Business Office documents.
There are many factors to keep in mind when migrating legacy documents into MEDITECH Expanse. There are certain critical success factors that must be considered regardless of whether you are migrating from a previous MEDITECH platform or a third-party vendor, along with a series of questions that should be asked up front.
1. Identify Critical Success Factors
2. Know the Facts
3. Ask Questions
• Clinical, Business Office, Both?
• MEDITECH Archives?
• Stored Reports?
• How many documents/pages are there?
How much archiving has been done? Is archiving finished?
How do you want to access the data?
4. Test Until You're Satisfied
How many images should be tested? This is a common question from organizations undergoing a migration. In short, organizations should test until they feel satisfied. For large conversions, it is simply not practical to test 100 percent of the images. Testing should include a range of images (the oldest, most recent, and a lot of what falls in the middle). Patient-based testing allows for a side-by-side comparison of what’s been converted from the source system to how it appears in the target system.
• Larger Samples (250,000-500,000 images grouped by patient)
We hope these tips help set you up for success and prepare you to handle any obstacles that arise during your migration. While it's our goal and the goal of our customers to have an efficient migration, it's an unfortunate fact that all migrations will likely run into at least a few complications during the project. Preparing early and setting the right expectations with your internal team and vendor will go a long way to mitigate as many unexpected hurdles as possible.
Interested in learning more? Check out my upcoming live webinar that covers more details on migrating to MEDITECH Expanse or MaaS.